- The Firm pays special attention to the protection of personal data during its processing in our Firm and respects the observance of the rights of personal data subjects.
The approval of the Regulations on the policy regarding personal data processing (the “Policy”) is one of those adopted by the Firm, provided for by Article 17 of the Law of the Republic of Belarus dated May 7, 2021 No. 99-З “On Personal Data Protection” (the “Law”).
The Policy explains to personal data subjects how and for what purposes their personal data is collected, used or otherwise processed, and also reflects the rights of personal data subjects in connection with this and mechanism of their implementation.
The Policy does not apply to the processing of personal data in the course of employment (in relation to employees and former employees), as well as to website users (in terms of cookies).
Postal address of the Firm: Minsk, Sverdlova, str., 2, office 119, 2nd floor;
Internet address: https://artlegal.by/en;
E-mail: info@artlegal.by
- The Firm processes personal data in following cases:
| Purposes of personal data processing | Categories of personal data subjects whose data is processed | List of processed personal data | Legal grounds for personal data processing | Period of personal data storage |
| Consideration of appeals, including made to the book of comments and suggestions | 1. Persons who sent the appeal
2. Other persons whose personal data are indicated in the appeal |
Surname, first name, patronymic or initials, address of the place of residence (place of stay), essence of the appeal, other personal data indicated in the appeal | The personal data processing is necessary to fulfill the obligations (powers) provided for by legislative acts (para. 20 of Article 6 and para. 16 of Clause 2 of Article 8 of the Law, para. 1 of Article 3 of the Law of the Republic of Belarus “On Appeals of Citizens and Legal Entities”) | 5 years from the date of the last appeal;
5 years after the end of keeping the book of comments and suggestions |
| Pre-registration for a personal appointment | Persons applying for a personal reception | Last name, first name, patronymic (if any), contact phone number, essence of the issue | The personal data processing is necessary to fulfill the obligations (powers) provided for by legislative acts (para. 20 of Article 6 of the Law, Cl. 7 of Article 6 of the Law of the Republic of Belarus “On Appeals of Citizens and Legal Entities”) | 1 year from the date of preliminary appointment for a personal reception |
| Conclusion and execution of civil law contracts | Persons authorized to sign the contract | Surname, first name, patronymic or initials of the person, position of the person who signed the contract, other data in accordance with the terms of the contract (if necessary) | 1. In case of concluding an agreement with an individual – processing on the basis of an agreement with the subject of personal data
(para. 15 of Article 6 of the Law).
2. In case of concluding an agreement with a legal entity, personal data processing is necessary to fulfill the obligations (powers) provided for by legislative acts (para. 20 of Article 6 of the Law, article 49, para. 5 of Article 186 of the Civil Code). |
3 years after the expiration of the contract, the tax authorities conduct an audit of compliance with tax laws.
If the tax authorities did not check compliance with tax laws – 10 years after the expiration of the contract. |
| Communication with website users https://artlegal.by/en as part of the feedback form at https://artlegal.by/en/contacts/ | Persons who left their data in the feedback form | Own name, contact phone number, e-mail address, essence of the appeal, other personal data specified in the feedback form | Consent to the processing of personal data | 5 years from the date of giving consent to the processing of personal data or until its withdrawal |
| Marketing and advertising activities of the Operator (distribution of promotional materials) | Persons who provided consent to the distribution of promotional materials | Own name, contact phone number, e-mail address | Consent to the personal data processing | 5 years from the date of giving consent to the processing of personal data or until its withdrawal |
- Personal data may also be used by the Firm for scientific or other research purposes after the mandatory depersonalization of such personal data, in particular:
to prepare and publish reports and news about their activities;
to prepare and implement publications and speeches about their activities.
- The Firm processes only those personal data that are necessary to fulfill the stated purposes and does not allow their excessive processing.
- The Firm does not transfer personal data to third parties, with the exception of cases provided for by legislative acts.
- The subject of personal data has the right:
6.1. to withdraw its consent, if for the processing of personal data the Firm applied to the subject of personal data for obtaining consent;
6.2. to receive information regarding the processing of their personal data, containing:
location of the Firm;
confirmation of the fact of processing the personal data of the applicant by the Firm;
his personal data and the source of their receipt;
legal grounds and purposes of personal data processing;
the period for which his consent was given (if the processing of personal data is carried out on the basis of consent);
name and location of the authorized person (authorized persons);
other information provided by law;
6.3. to require the Firm to make changes to its personal data if the personal data is incomplete, outdated or inaccurate. For these purposes, the subject of personal data attaches the relevant documents and (or) duly certified copies confirming the need to make changes to personal data;
6.4. receive from the Firm information about the provision of their personal data processed by the Firm to third parties. Such a right can be exercised once a calendar year, and the provision of relevant information is free of charge;
6.5. demand from the Firm a free termination of the processing of their personal data, including their deletion, in the absence of grounds for the processing of personal data provided for by the Law and other legislative acts;
6.6. appeal against the actions (inaction) and decisions of the Firm that violate his rights in the processing of personal data to the court in the manner prescribed by civil procedural legislation.
- In order to exercise his rights related to the processing of personal data by the Firm, the subject of personal data submits to the Firm an application in writing or in the form of an electronic document (and in the case of exercising the right to withdraw consent, also in the form in which such consent was received), respectively to the postal address or the address on the Internet specified in para. 5 of Cl. 1 of this Policy. Such a statement must contain:
surname, first name, patronymic (if any) of the subject of personal data, address of his place of residence (place of stay);
date of birth of the subject of personal data;
statement of the essence of the requirements of the subject of personal data;
identification number of the subject of personal data, in the absence of such a number – the number of the identity document of the subject of personal data, in cases where this information was indicated by the subject of personal data when giving his consent or the processing of personal data is carried out without the consent of the subject of personal data;
personal signature (for a written application) or an electronic digital signature (for an application in the form of an electronic document) of the personal data subject.
The Firm does not consider applications of personal data subjects sent by other means (e-mail, telephone, fax, etc.).
- For assistance in exercising the rights, the subject of personal data may also contact the person responsible for internal control over the processing of personal data in the Firm by sending a message to the email address: info@artlegal.by.